Fort Bragg, North Carolina
Directorate of Logistics
Transportation Division
Personnel Movement

Standard Operating Procedure (SOP)

23 May 2011

1.  PURPOSE.  The purpose of this SOP is to provide procedures for obtaining transportation services for agencies requiring individual or group air travel, passports, visas, and chartered bus movement.

2.  SCOPE.  The procedures outlined in this SOP apply to all eligible military, Department of Defense (DOD) civilians, and their respective dependents within the Fort Bragg area of responsibility.

3.  GENERAL.

a.  The Fort Bragg Installation Transportation Office, Personnel Movement Section, is located in the Soldier Support Center, bldg 4-2843, Normandy Drive, 1st floor.  Hours of operation are from 0800-1600, Monday–Friday.

 

    b.  The primary telephone numbers for Personnel Movement Sections are:

 

             (1) Port Call, (910) 643-4220.

 

             (2) Passport, (910) 396-7105/3955.

 

             (3) Group Travel, (910) 396-4196.

 

4.  PROCEDURES. 

 

     a.  Port Call Section:

 

        (1)  The Port Call Section will review all official travel orders, authorizing travel by commercial carrier.

 

        (2)  Port Call official will make the designation for the mode of travel that will provide satisfactory service, overall economic benefit, and meet military requirements.

 

        (3)  Five copies of travel orders must accompany traveler to the port call appointment in order to arrange for official travel.

 

        (4)  Service Members must have their clearing papers stamped before tickets can be issued.  Individuals separating from the military utilizing transition orders must have a category stamp from the Finance Office before travel can be arranged. 

 

        (5)  For flights where no Air Mobility Command (AMC) flights are available through Global Air Transportation Execution System (GATES), prepare a Passenger Routing Sheet with pertinent travel information and provide to the Commercial Travel Office (CTO) for action.  

 

        (6)  Service Member must complete DD Form 884, Application for Transportation for Dependents, when traveling stateside.

 

        (7)  When a “No-fee” passport is required for a particular overseas location, the traveler must show the passport to the Port Call Office (see b below).

 

   b.  Passport Section:

 

        (1)  The Passport Section will assist all military and DOD civilian personnel and their dependents in preparing documentation for official and “No-fee” passports and visas.

 

        (2)  The normal processing time for a “No-fee” passport for personnel is 8-10 weeks once the application reaches the Special Issuance Agency.

 

       (3)  Application for a U.S. Passport (DS-11) and/or U.S. Passport Renewal Application for Eligible Individuals (DS-82) are to be completed online and mailed to the Department of State, Washington, DC, for processing.  Photos will be taken in the Passport Office.

 

        (4)  The Passport Section will process all dependent travel orders received from overseas commands when Service Members receive nonconcurrent travel for their dependents.

 

        (5)  All applicants must appear in person to apply for the “No-fee” passport.  Sponsors or their spouses may pick up passports for dependents if in receipt of concurrent travel orders.  If there are no concurrent travel orders, dependents cannot pickup passports until dependent travel orders are issued from the overseas command.

                                

        (6)  The DS-11 passport application must be signed in the presence of the passport agent who is authorized to witness the signature.

 

        (7)  Dependents 16 years or older must appear in person with parent/guardian to sign their own DS-11.

 

        (8)  Note:  No-fee passports shall be used by all eligible DOD personnel and their family members who are on official travel to a foreign country requiring a passport/visa.  Family Members “MUST HAVE NO-FEE PASSPORT” in possession before travel can be issued.

 

    c.  Group Travel Section:

 

        (1)  Group Travel will process unit requests for travel by commercial air and charter air/bus, selecting the lowest cost service that will meet mission requirements.

 

          (2)  Note:  For bus travel, meal tickets are provided if requested by unit.

 

        (3)  Group Movement Installation Transportation Request, FB Form 1495-E, available at the Transportation Office, must be submitted by the requesting unit/agency.  Ten days prior to travel for CONUS and 20 days prior to travel for OCONUS.

 

          (4)  Transportation is provided for group movement of

10 or more passengers for air travel and five or more passengers for charter bus.

 

      (5)  All cancelations/changes to the original Group Movement Installation Transportation Request must be justified in writing 72 hours prior to travel.

 

         (6)  Signed memorandum containing appropriate fund cite is required along with a manifest for group travel.

 

    d.  Chartered Air:

 

        (1)  Prepare an FB Form 1495-E for processing into the Group Operational Passenger System (GOPAXS).  The form will be submitted 10 days prior to the required delivery date to ensure availability of aircraft.

 

        (2)  After notification from the US Transportation Command (USTRANSCOM) the Group Movement Section will inform the unit of the estimated cost; that final cost will include a 10% Transportation Working Capital Fund Fee.

 

        (3)  The unit will provide the Group Movement Section with a line of accounting memo to be forwarded to USTRANSCOM through the GOPAXS.

 

        (4)  Upon return of bids, the flight is reserved.